Import Control Coordinator (full-time)

At the head office in Rotterdam, we are looking for an Import Control Coordinator (full-time). The Business Process & Software Development department is looking for an enthusiastic colleague with a good team spirit.

Dynamic & Informal

The organisation

WEC Lines is a medium-sized maritime logistics service provider specialising in the transport of containers by sea, both short sea and deep sea. Our services mainly focus on England, Portugal, Spain, Canary Islands, North & East Africa.

Our head office is in Rotterdam. Other offices include branches in Hamburg, Liverpool, Felixstowe, Antwerp, Barcelona, Nairobi and Mombasa, as well as Joint Ventures in Portugal, Morocco and Egypt.

Job description

As Import Control Coordinator, you will be responsible for coordinating and managing all activities related to the Import Control System (ICS). ICS2 is a new European legislation. In connection with this new customs process ‘introduction of goods’ (ICS2), data must be processed and submitted via an automated system within a timeframe. You will also be responsible for all activities related to the Import Control System within WEC Lines and coordinating and managing the sailing schedules in the Odyssey platform.

This role requires a thorough knowledge of import regulations, strong coordination skills and the ability to communicate effectively with internal and external stakeholders.

Main tasks and result areas

  • Import process management: Coordinating all aspects of the import process, including gathering necessary documentation, submitting requirement formulation, tracking import shipment progress. Including:
    • Adjusting and maintaining various sailing schedules.
    • Preparing and sending ICS messages to relevant agents and customers on time.
    • Prepare and send ENS (Entry Summary Declaration) messages.
    • Check in KSD/Descartes and check production MRN numbers
  • ICS2 implementation: Implement and maintain the new EU version of the Import Control System, including establishing procedures for the correct use of the system. Training users of the system.
    • Call centre for questions on the in-house developed software (Odyssey).
  • Customs preparation: Ensure compliance with customs regulations and procedures when importing goods, including preparing customs documents and providing necessary information to customs authorities.
  • Stakeholder communication: Effectively communicate with internal stakeholders, such as Line Management Deep Sea and Short Sea, Disbursements Department, Operations Department and our agencies, as well as external stakeholders such as customs authorities.
  • Risk management:
    • Identify and manage risks associated with import activities, such as potential compliance issues or customs clearance delays, and implement mitigations to avoid these risks.
  • Data analysis and reporting: Analyse data on import activities to identify trends, evaluate performance and make recommendations for process improvement. Generate reports for management, Disbursements and Legal.
  • Regulatory compliance: Ensure compliance with all relevant laws and regulations related to imports, including customs regulations, trade agreements and safety regulations.


  • Excellent communication skills, both oral and written in Dutch and English.
  • With the ability to communicate effectively with various stakeholders.
  • Analytical thinking skills and ability to interpret data and make recommendations based on trends and analysis.
  • Familiarity with automated import control systems is a plus.
  • Strong coordination and organisational skills, with the ability to manage multiple tasks simultaneously.
  • Stress-resistant, oversee the process and continue to function effectively under time pressure.
  • HBO working and thinking level with at least a completed degree preferably in Logistics, International Trade or a similar discipline.
  • Experience with import processes and customs regulations, preferably in a coordinating role.
  • Familiarity with office systems. EXCEL ++.

We offer

  • A varied and independent position in an informal working environment.
  • A competitive salary and a fixed 13th month.
  • 27 holidays, 4 extra “earnable” holidays based on age and years of service, 4 afternoons off (Good Friday, 5 December, Christmas Eve, New Year’s Eve).
  • A good pension scheme.
  • A complementary life insurance policy.
  • Opportunity for further development through study or training.
  • Possibility of 1 home working day with home working allowance.
  • Travel allowance of €0.23 per km.
  • Good canteen at reasonable prices.


If you would like to know more about this position please contact Petra Kloet at our Rotterdam office or email your CV to A code of conduct (COC) is part of the recruitment process.

  • Petra Kloet
  • HRM Department

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